1. Policy Statement

Utilistics Limited is committed to providing services in a manner that protects the health, safety, and welfare of clients, contractors, members of the public, and any individuals affected by our work. As a utility surveys, technical draughting, branding, and compliance services provider, we recognise our responsibility to manage risks associated with both field‑based and remote/office‑based activities.

We comply with all relevant Irish health and safety legislation, including the Safety, Health and Welfare at Work Act 2005, associated regulations, and industry best practice.

2. Scope

This policy applies to:

All work activities carried out by Utilistics Limited
All locations where work is undertaken, including client sites, public spaces, and remote/home‑office environments
All equipment, software, and digital tools used in the delivery of services

3. Our Safety Commitments

We commit to:

Identifying hazards associated with utility surveys, site visits, equipment use, and remote work.
Assessing and managing risks to prevent injury, ill health, or damage to property.
Maintaining safe systems of work, including lone‑working protocols and digital safety practices.
Ensuring equipment is fit for purpose, maintained, and used correctly.
Providing adequate information and guidance to clients and collaborators regarding safety considerations.
Complying with client site rules, induction requirements, and permit‑to‑work systems where applicable.
Reviewing this policy annually or following significant changes in operations.

4. Responsibilities

4.1 Company Responsibilities

Utilistics Limited will:

Implement and maintain effective safety procedures.
Ensure that risk assessments are completed for all relevant activities.
Provide appropriate training, instruction, and information.
Ensure that work is planned and executed safely, particularly in environments involving underground utilities, traffic, or public access.
Maintain appropriate insurance cover, including public liability and professional indemnity.

4.2 Individual Responsibilities

As a solo operator, the company’s lead technician is responsible for:

Following all safety procedures and site rules.
Using equipment safely and reporting defects immediately.
Planning site visits with consideration for weather, traffic, and environmental conditions.
Ensuring safe lone‑working practices, including check‑in/check‑out protocols.
Wearing appropriate PPE when required (e.g., high‑visibility clothing, safety boots, gloves).
Maintaining situational awareness, especially around live utilities, roadways, and construction environments.

5. Risk Management Approach

5.1 Hazard Identification

Typical hazards associated with Utilistics Limited’s work include:

Underground and overhead utilities
Traffic and roadside environments
Uneven terrain, confined spaces, or restricted access areas
Manual handling of equipment
Weather conditions
Lone working
Digital and data‑security risks

5.2 Control Measures

Control measures include:

Pre‑site risk assessments and method statements (RAMS)
Use of utility maps, GPR, CAT & Genny, and other detection tools where applicable
Adherence to client safety protocols
PPE appropriate to the task
Safe manual handling techniques
Lone‑worker communication procedures
Secure handling of digital data and devices

6. Equipment and Technology Safety

Utilistics Limited ensures that:

All surveying and technical equipment is maintained and inspected regularly
Software and digital tools are used in compliance with licensing and cybersecurity best practices
Data is stored securely and handled in accordance with GDPR and internal data protection policies

7. Emergency Preparedness

Emergency procedures will be followed in accordance with:

Client site emergency plans
Local authority emergency services guidance
Internal lone‑worker protocols

In the event of an incident, Utilistics Limited will document the event, investigate root causes, and implement corrective actions.

8. Remote and Home‑Office Safety

As a remote‑first business, Utilistics Limited ensures:

A safe and ergonomically appropriate working environment
Secure digital practices, including encrypted communication and device protection
Clear boundaries between work and rest to support wellbeing

9. Policy Review

This Safety Policy is reviewed annually or sooner if:

Legislation changes
New equipment or services are introduced
An incident or near‑miss indicates a need for improvement

The most current version is always available upon request or on our website.

Safety